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Purchasing General Information The Purchasing Division is responsible for reviewing requisitions, obtaining price quotes and issuing Purchase Orders for goods and services for the City. The procedures of the Purchasing Division are based on the rules and regulations of the State of New Jersey.Location: City Hall – Room 310 Phone: 609-347-5390 Fax: 609-347-5250 Hours: 9:00 AM to 4:30 PM Staff: Hladun, John - Purchasing Agent Astin, Kelly - Purchasing Assistant Berry-Gross, Audrey - Purchasing Assistant Mooney, Trish - Purchasing Assistant Mancuso, Provvidenza - Purchasing Assistant Tittermary, Eileen - Purchasing Assistant The Purchasing Department welcomes the interest of sales representatives who are in a position to offer needed equipment, services, materials and supplies to the City of Atlantic City. We appreciate the sales calls that you make to keep us informed of the newest developments in the many fields in which purchases are made. We believe that only through the cooperative efforts of the vendors and the City alike can we provide the best price in an atmosphere that is fair to all. The information on this web page is aimed at assisting you to become familiar with the practices of the Purchasing Division and to save you time and effort. City ordinances and New Jersey State Law govern all of our operations. Other practices have been designed and implemented to make our work together more efficient and pleasant. If we can be of help in any way, please do not hesitate to call on us. We solicit your cooperation and appreciate your interest. HOW TO OBTAIN BIDS. Vendors are encouraged to quote on items of their manufacturer or distributorship on our requests for quotation or bid. A vendor may write or call for a bid package, which the Purchasing Office will furnish. Potential vendors may find out about upcoming bids by reading the legal advertisements in the newspaper. DELIVERY WITHOUT A PURCHASE ORDER. Vendors are cautioned against making deliveries to the City of Atlantic City without having an authorized purchase order. Unless a purchase order is issued, there is no purchasing contract between the vendor and the City, and the vendor must bear the responsibility for the payment of the invoices by collection from the individual who ordered the merchandise or services. No obligation of the City of Atlantic City will be honored unless a Purchase Order was properly approved in advance. BID VIEWING. All vendors are encouraged to attend bid openings, all of which are open to the public. All Bid documents are open for inspection in the City Clerk’s Office, Room 704 City Hall. Members of the Purchase Division are interested in vendors’ representatives making sales call. Accordingly, sales persons will be seen only on Monday and Tuesday between the hours of 9:00 AM and 12:00 Noon, with a prior appointment necessary. If another Department/Division is to be included, arrangements will be made in advance, by the Purchasing Division to include all who would be involved. Vendors are discouraged to contact City personnel directly in any other Department. GENERAL PURCHASING POLICY. The City of Atlantic City is always interested in obtaining the best quality at the very best price considering the service and the suitability of the product for its intended end use. We also take into consideration the fact all vendors are entitled to a fair profit. MINORITY OWNED BUSINESS ENTERPRISE POLICY. The City of Atlantic City is firmly committed to the principles of equal opportunity and affirmative action. As an equal opportunity employer, the City of Atlantic City encourages small and minority owned businesses to bid on City contracts. A separate brochure has been prepared especially to help in this regard. To assist the small and minority owned business, the City of Atlantic City often does not require BID BONDS or PERFORMANCE BONDS on some contracts, which are bid. DEMONSTRATION OF EQUIPMENT. Vendors are encouraged to make their demonstrations available to the City as often as possible. Vendors are cautioned, however, to inform the Purchasing Agent when a demonstration is made or when an item is left on trial. INSTRUCTIONS OF PURCHASE ORDER AND BIDS. Vendors are requested and instructed to read all conditions, terms and statements appearing on Purchase Orders, Requests for Quotation or Bids. We adhere to these conditions and expect our vendors to adhere to them also. ITEMS OF INTEREST TO PURCHASING DIVISION. • Proper Quality • Proper Quantity • Proper Delivery • Available Service • Price • Names of Contact People to Resolve Problems and Their Numbers • The Interest Show by the Vendor and his Knowledge in the Area or Field • Price Savings Available, Giving Price Breaks as Well as Prompt Delivery THE CITY IS A MEMBER OF THE FOLLOWING: • National Institute of Governmental Purchasing • Governmental Purchasing Association of New Jersey • Southern New Jersey Chapter of the National Institute of Governmental Purchasing |
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